英文电子邮件写作
一、文法上
1、切忌主客不分或恍惚
例子:Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
应改为：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决议呀,不是report.)
2、句子不要凌碎
例子: He decided not to audit the last ten contracts. Because of our previous objections about compliance.应该连在一同.
3、构造对称,令人随便了解.
例子: The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
应改为: The owner questioned the occupant’s lease intentions and ink alterations of the contract.
4.单众数不要搅散,不然会好刺目,看不惬意.
例如: An authorized person must show that they have security clearance.
5.动词主词要照应.想想这两个分别:
1）.This is one of the public-relations functions that is underbudgeted.
2）. This is one of the public-relations functions, which are underbudgeted.
6.时态和语气不要窜改太多.看商务英语已经是苦事,不要浪费人家的精神啊.
7.标点要准确.
例如: He did not make repairs, however, he continued to monitor the equipment.
改为: He did not make repairs; however, he continued to monitor the equipment.
8.选词准确.好像affect和effect, operative和operational等等就要弄清晰才好用啦.
9.拼字准确.有电脑拼字查抄功用后,就更加不能偷懒.
10.年夜小写要留意.非需要不要整个字都是年夜写,除非要骂人
例如: MUST change to OS immediately.本国人就以为不规矩和喝令人一样.要夸张的话,用底线,斜字,粗体就可以了.
二、写信提醒
1.人家的名字万万不要错.老一辈的看到名字错就爽性撵往残余桶.异样,头衔都不要错.头衔或学位,任择其一吧.以下是一样的: Howard E. Wyatt, D.D.SPhD. Dr. Howard E. Hyatt
2.多过一个男子,用Messrs,便是Misters的意思,不外不要跟名字,跟姓就行啦.例如: Messrs. Smith, Wyatt, and Fury。
女人呢?用Mesdames, Mmes., or Mses.异样不要跟名字.例子: Mses. Farb, Lionel, and Gray。
男女一齐呢?弄清晰称呼就行.例如: Dr. and Mrs. Harold Wright；Mr. Harold Wright and Dr. Margaret Wright；Mr. and Mrs. Harvey Adams-Quinn。
3.有人有自己头衔就要跟紧,例如有人有声誉学位就不喜好用通俗的头衔啊~偶尔年夜头不晓得对方头衔,爽性用Ms.算了. Ms. Sarah Gray
4.地点要低日期至少两行.处名时,职衔短可以一行过,长就下一行吧.例如:
Ken Green, President／Ken Green／Vice President of International Operations
但这个就显得有点。。。:
Ken Green／Vice President of Unicom China
准确应为:
Ken Green／Vice President, Unicom China
5.老外的名字偶尔有Jr.或 Sr.,之前的逗点是随你喜好的,以下都是准确,不要笑人:
Michael J. Smith, Jr.／Michael J. Smith Sr.
6.本国国名只管即便用年夜写.是为恭敬,也利便邮差叔叔.
7.地点上的数字直接用阿拉伯数字吧,除了One,例子:
127 Ninth Avenue, North
127 E. 15 Street
5 Park Avenue
One Wingren Plaza
556 - 91 Street

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